GirardProcurement lane
Supplier paperwork, from yes to the first invoice.
Supplier facts kept once, every buyer's forms filled from them, and a warning before a lapsed certificate holds up payment.
01In practice
Know what stands between you and the first invoice.
Girard reads each buyer's onboarding packet into a requirement list your owner confirms: have, expiring, missing or needs signature.
- Cyber insurance of at least $5MExpires in 40 days
- Tax formHave
- Bank letter · account ending 4821Have
- Code of conduct attestationNeeds signature
02What Girard handles
Every supplier form and certificate.
- Supplier facts, kept once. Legal name, tax ID, signatory, bank details, insurance and certificates, each with evidence, expiry and owner.
- Sensitive details protected. Tax ID and bank details encrypted and masked. Changing bank details takes two people.
- Attestations to the named signer. Code of conduct, anti-bribery, sanctions, modern slavery, conflict minerals and data protection.
- Procurement terms. Network fees, invoice format and terms, insurance minimums, payment method and the supplier code.
- The buyer's forms, filled in. Tax form, bank form and supplier questionnaire, from your facts.
- "Ready to invoice". Shown only when every requirement is met.
03Where Girard goes further
Beyond the forms.
- An expiry calendar per customer. An agent drafts the chase 60, 30 and 10 days before a certificate expires. A person sends it, unless you switch that on.
- Certificates checked against the contract. Each insurance certificate compared with that customer's minimum.
- Portal registration, filled in. Ariba, Coupa, Jaggaer and Oracle.
- Yearly re-registration. Federal registration, diversity certificates and sustainability ratings, from the same facts.
- One fact, three lanes. A signed-off fact serves security, legal and procurement at once.
- Invoice to payment. Watched through Monto or Billtrust, so you see when a signed deal is actually paid.